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Overview

This documentation guides you through using Virtual EMS to make computer lab reservations.

Using Virtual EMS for Computer Lab Requests

Lab reservations must be made at least 3 business days in advance. EMS will decline any reservations inside the 3-day window.


  1. Browse to Virtual EMS (hereafter referenced as VEMS).

  2. In the top menu bar, click My Account, and then Log In.
    Virtual EMS Login

  3. Enter your TTU domain (email) credentials. (Note that only the username is required. You need not enter your full email address with @tntech.edu.)

    Virtual EMS Login Prompt

  4. Click Login.

  5. In the top menu bar, click Reservations. Now that you are logged in to VEMS, the options here have changed from the options available to Guests. Select Faculty/Staff.
    Reservations Tab with drop down menu options for the type of reservations

  6. You are now presented with the tools you’ll need to enter a reservation. You will see:

    1. When and Where (left) – here you may enter the DateTime, and Recurrence (if applicable) of your event and select the Facility and TimeZone.

    2. SetupInformation (left) – enter the expected number of Attendees, and select the SetupType.

    3. In the center of the page is the Info tab, which gives detailed information about the Approval process for spaces requested as well as other reservation details to consider.
      Request Information Fields

  7. Enter the necessary information in the required fields (marked by a red asterisk * ). If you are browsing for space in CLEM 313 or JOHN 214, select ComputerLab from the available options under SetupType. Click FindSpace.

  8. The page will bring focus to the Location tab, listing all rooms that meet your specifications. When reserving Computer Lab space in JOHN, you should see JOHN 214A, JOHN 214B, and JOHN 214C listed. If reserving Computer Lab space in CLEM, you should see CLEM 313A and CLEM 313B listed.
    Available Rooms

  9. Click the plus symbol (VEMS Plus Symbol) beside each room that you require.

  10. Your room selections will now be displayed at the top of the Location tab, under SelectedLocations.
    Virtual EMS Selected Locations listing

  11. Mark the checkbox beside “I have read and agree to the terms and conditions View”.

  12. Click Continue.

  13. The page will bring to focus the final tab: Details. Enter the necessary information in the required fields (marked by a red asterisk * ).

  14. If the event requires Audio/Visual Equipment, make the appropriate selections.

  15. If the event requires cleanup provided by Service Solutions Corporation (SSC), make the appropriate selections.

  16. If the event requires ITS personnel to be on hand or to provide special setup considerations, email your ITS representative.

  17. Mark the checkbox beside “I have read and agree to the terms and conditions View”.

  18. Click Submit.

  19. Your space request will remain in a status of Requested until approved by the appropriate authority. Once approved, the request will gain a status of Confirmed-Internal and you will receive an email confirmation.


If you have questions or concerns not addressed by this article, please contact Joshua Knight, IT Service Desk Manager.

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